Valid from v1.13 of the web application
Select a company for a role
- Select the actor from the left-hand side of the screen for whom you want to define a company or an individual.
- Use the search bar on the right-hand side of your screen by entering either
- the name or part of the name of the company
- the VAT number (exact with the country code, for example for Belgium: BE0862404234)
- the identification number (note the concepts of ENTERPRISE and ESTABLISHMENT, see below)
- If your search is too vague, the number of results will be too high, so we suggest you be more precise in your search. To reduce the number of results, try to
- specify a postcode
- use the VAT number
- use the enterprise/establishment number for Belgian companies
- use the EORI number for foreign companies
- Select the company from the suggestions
- Can’t find what you’re looking for? Online help is available to help you find a Belgian enterprise or establishment, a foreign company or a private individual.
Special case:
A waste PRODUCER can be a PRIVATE INDIVIDUAL, identified by their FIRST NAME + LAST NAME in the database.
Good to know
Should I choose a ENTERPRISE or an ESTABLISHMENT?
A COLLECTOR and a TRANSPORTER must be selected from among the ENTERPRISES: dark blue frame and icon
A PRODUCER or a PROCESSOR must be selected from among the ESTABLISHMENTS: light blue frame and icon
Is the company Belgian or foreign?
A foreign company will be identified by its country’s flag, in addition to the country code and city.
There is no notion of a foreign ESTABLISHMENT in ubiDOCS… any company will be considered a ENTERPRISE and identified by its VAT number.
Can't find the company you're looking for?
Online assistance is available:
Are you looking for a Belgian company?
All the companies listed with the BCE (Belgian Central Enterprise Register) are now integrated into our solution.
Make sure you search using the correct company NAME or VAT number.
The form will be automatically filled in with the BCE data.
Are you looking for a foreign company?
Refer to VIES (VAT Information Exchange System) to check whether the company exists and retrieve the correct information.
If the company does not yet exist in the ubiDOCS database, add it by clicking on the yellow button.
There is currently no direct link between the ubiDOCS and VIES databases.
Remark:
The FOREIGN COMPANIES data are saved in your project and are not shared with other ubiDOCS clients.
Special case: The waste producer is a PRIVATE INDIVIDUAL
First make sure you select ‘INDIVIDUAL’ to make sure you search for the right entry.
Type at least 3 characters of the surname or first name in the search bar.
ubiDOCS will suggest an entry, provided that it exists in our database.
If no results correspond to your search, you will need to enter this person’s details by clicking on the button:
Remark:
The INDIVIDUAL data are saved in your project and are not shared with other ubiDOCS clients.
Loading and delivery addresses
By default, we suggest the same loading and delivery addresses as the ESTABLISHMENT’S addresses.
Uncheck the box to enter a different address. This address will be suggested to the driver on the mobile application, so feel free to provide additional information to make his job easier.