ubiDOCS – Waste Transport

Contents

Introduction

ubiDOCS-Waste is a digital platform that aims to dematerialize the traceability of waste (hazardous or not) to simplify the daily management of the waste tracking note and secure the processing channels.

Glossary

You may encounter unfamiliar terms while reading these pages.

Here is a small glossary to help you understand the following paragraphs.

Come take a look at our dictionary … and if you can’t find the answer to your question, send us an e-mail to ask for clarification.

open GLOSSARY

send us an email

ubiDOCS solution

Read carefully the prerequisites to understand how a transport document must be generated to comply with the law.
If you choose data integration, you may need to modify your tools to provide ubidata with the information required by law for the validity of your transport documents.
ubidata ensures the integrity of the data, but you remain responsible for its validity.

We are still developing the solution.
Check back regularly to see how it’s going.

Prerequisites

Actors: description and role

The role of an ACTOR:

– SUBMITTER
– WASTE PRODUCER
– TRANSPORTOR
– DEALER, or WASTE PRODUCER
– WASTE PROCESSOR
– AUTHORITY/ADMINISTRATION/SUPERVISORS

is given when creating a document (the same company can carry multiple roles in the same document, or different roles in different documents).

=> Read more

The life of a digital transport document: document statuses

A digital identification form goes through several statuses.
Each player in the system has a share of responsibility in enriching the document.
Each time the status changes, a number of actions are legally required.

=> Read more

Contents of the digital identification form / traceability document

The digital identification form / traceability document is built based on the templates provided by OVAM.
This digital identification form will be unique to Belgium, and will be submitted to the 3 regions for approval. It will contain the information required by the 3 regions and will be updated when a new requirement is made.

=> Read more

Access to the system

All records will be accessible to ubidata ‘s customers via the mobile app and the ubiTT web portal.

In the solution, the following actions are possible:
>User management (creation, edition, consultation)
>Document management (creation, edition, consultation)

Sharing information with companies that are not ubidata customers is done via an e-mail with a pdf as attachment or via a JSON file.

It is foreseen to visualize the pdf files on the mobile device of a driver on request during an inspection.

Digital signatures

The digital identification form must be signed via ubiDOCS in 2 places:

– the DEALER, or WASTE PRODUCER before the transport activity can start.
– the WASTE PROCESSOR (or the driver if there is no employee at the waste handler site) when unloading the waste.

The means of signature are different in these 2 steps.

=> Read more

Accountability

The person who signs the identification form to release transport belongs to the company that carries the role of IHM or AZRT in the ubidata system (see ubiDOCS – Waste transport – actors involved).
Both this person and the company are contractually obligated to provide the correct data and take responsibility for the data imported into the ubidata system.
Ubidata will make it contractually clear that the company providing the data has duties to fulfill regarding the validity of the data.

From the creation of the e-id number, ubidata is responsible for the process of properly collecting, storing and sharing all data related to a specific waste shipment.

ubidata has set up a secure environment where data is duplicated in order to recover it in case of unexpected problems. Remote backups are also performed.

When data is stored in the database (from the “READY” status), it cannot be deleted or modified by users.
When data is changed in a document, a separate record is stored and logs are kept for each change in the document. However, the pdf document contains the last available information with a sign that a change has occurred as described in next section.

=> Read more about Change log (only DUTCH available)

Further questions….

When we talk to our customers, a whole range of questions come in ….. We have put them together in a FAQ page on ubiDOCS.

=> open the FAQ page

Detailed description of the solution

Below you can download a detailed description of our ubiDOCS solution and how it has been approved by the authorities (only DUTCH and FRENCH versions available):

open DUTCH article

open FRENCH article

Mobile Application

in construction – please come back later

Web Interface (ubiTT)

Ultimately, the Web application will have several Web pages grouped under a menu called ubiDOCS.

In the solution, the following actions are possible:

User management (creation, release, consultation)
Document management (creation, edition, consultation)

Document Management

User Management

open tutorials

Data integration

Do you use specific software to manage your supply chain, but does it not cover the final stage of transportation?

No need to recode your transportation missions in different tools, because we offer you the possibility to let our systems communicate with each other.

Data is exchanged via an API.

An application programming interface (API) is a set of functions and procedures for building software applications.

Our RESTful API reference is accessible through the swagger, where you will find a list of END POINTS and their descriptions.

ubidata also provides a test environment to evaluate the solution and test the functionality before going live.